VEX Bolsas · In production
Scholarship review, ready for the approval board to decide.
The AI reads the household’s documents and checks them against the rules of the scholarship call. The approval board decides the scholarship.
The pain
Who lives the scholarship call
Three people, one deadline. VEX Bolsas handles each one’s part.
Applicant
- Doesn’t know which documents are missing for their household.
- The photo is rejected and nobody explains why.
- Waits for weeks without knowing if the application is moving.
What changes
Guidance on the spot, and every pending item with a reason and a deadline. What was already approved stays valid.
Review team
- High volume within the government deadline.
- Every reviewer reads the same document a different way.
- Every resubmission goes back to the end of the line.
What changes
Only exceptions reach the queue, with the evidence for each criterion and the assessment ready to sign.
Leadership
- Can’t see the queue or how much time is left.
- Has no proof of how each decision was made.
- The whole call depends on a few people.
What changes
The whole call on a live dashboard, with the audit trail ready to export.
How it works
- 1. Application by phoneThe applicant sends the household documents and gets guidance on the spot.
- 2. Reading and checkingThe AI extracts the data and checks it against the rules of the scholarship call.
- 3. Document approvalWhat is in order is approved. What is missing goes back to the applicant with the reason.
- 4. The approval board decidesThe review arrives ready. The institution's approval board decides the scholarship.
- 1. Application by phone: The applicant sends the household documents and gets guidance on the spot.
- 2. Reading and checking: The AI extracts the data and checks it against the rules of the scholarship call.
- 3. Document approval: What is in order is approved. What is missing goes back to the applicant with the reason.
- 4. The approval board decides: The review arrives ready. The institution's approval board decides the scholarship.
- Leadership: a view of the queue and the deadline
- Review team: documents already checked
- IT and DPO: role-based access and audit
- Built on the principles of Brazil’s LGPD
Three areas
See the product
The applicant area, the reviewer workspace and the administrator dashboard. Click each area to see the screen.
Click each area to see the screen
Applicant portal
Scholarship · Call 2026/1
Only 1 document missing
- Right document
- Legible
- Meets the criteria
All set
5 of 5 documents submitted and approved
Now it goes to the institution's approval board.
The list is built for your family.The applicant sees only what is missing.
The scanner guides the photo.Only a sharp, legible photo goes through.
The AI checks it in seconds.No waiting days for the review.
The applicant file arrives checked.The scholarship decision belongs to the institution.
Illustrative animation, sample data.
Tap each area to see the screen
Where the applicant submits documents and tracks the request.
- Sees only what is missing: the list is built for their family.
- Takes photos with the scanner, which guides on the spot: move closer, move back, more light. Only a sharp photo goes through.
- The AI checks in seconds and approves what meets the criteria.
- If something needs to be resubmitted, they see the reason and the deadline, and what was already approved still counts.
Applicant portal
Scholarship · Call 2026/1
Only 1 document missing
- Right document
- Legible
- Meets the criteria
All set
5 of 5 documents submitted and approved
Now it goes to the institution's approval board.
The list is built for your family.The applicant sees only what is missing.
The scanner guides the photo.Only a sharp, legible photo goes through.
The AI checks it in seconds.No waiting days for the review.
The applicant file arrives checked.The scholarship decision belongs to the institution.
Illustrative animation, sample data.
What the AI checks in the applicant file
Every criterion in the call becomes a check backed by evidence. What passes is approved; what doesn’t goes back to the applicant with the reason.
- Universidade Gratuita
- Prouni
- FIES
- CEBAS
- Institutional scholarship
In practice
The team at work
The reviewer workspace, from applicant file to assessment.
Reviewer queue · exceptions only
2027 call for applications · 3 in the queue
File 0142 · income criterion
Evidence next to the document
mei-statement-2025.pdf · p. 1
Assessment · File 0142
5 of 5 criteria with evidence
The award is signed by the person responsible for the call for applications, with their name and registration.
Why VEX
Governance built into the product
Every decision on record
With author, time and source document.
Human review where judgment is needed
The AI recommends or organizes; a person decides.
Built on the principles of Brazil’s LGPD
Role-based access and only the data the process needs.
Frequently asked questions
Does the AI decide who gets the scholarship?
No. The AI checks and approves the documents. The scholarship decision belongs to the institution’s approval board.
What happens when a document is missing?
The applicant sees the reason and the deadline in their area, and sends only what was requested.
Do we need to replace our student information system?
No. VEX Bolsas works alongside the system the institution already uses.