VEX Matrículas e Rematrículas · In production
Automatic acceptance of enrollment documents.
Applicants upload from their phone; the AI accepts what meets the criteria. The registrar’s office only sees the exceptions.
The pain
Who lives enrollment
Three people, one week. VEX Matrículas (enrollment and re-enrollment) handles each one’s part.
Applicant and family
- Brings documents to the front desk or sends them by email.
- Goes back and forth until the photo is readable.
- Doesn’t know if the enrollment is complete.
What changes
Upload from the phone with guidance on the spot, and an answer as soon as the document is accepted.
Registrar’s office
- Everyone shows up the same week.
- Cropped photo, missing page, a bill instead of the proof of address.
- Every resubmission request is written by hand.
What changes
Only what didn’t pass reaches the queue, with the reason ready and the resubmission request drafted.
Academic leadership
- Doesn’t know how many enrollments are still missing.
- The academic calendar won’t wait.
- No record of who accepted what.
What changes
Progress visible before the deadline, and every acceptance on record with author and time.
How it works
- 1. Submission by phoneThe applicant sends the documents the institution requires.
- 2. Automatic checkThe AI checks type, legibility and validity right after submission.
- 3. Automatic acceptanceWhat meets the criteria is accepted on the spot.
- 4. Exceptions to the registrar's officeOnly what did not pass reaches the registrar's office, which closes it with a written reason.
- 1. Submission by phone: The applicant sends the documents the institution requires.
- 2. Automatic check: The AI checks type, legibility and validity right after submission.
- 3. Automatic acceptance: What meets the criteria is accepted on the spot.
- 4. Exceptions to the registrar's office: Only what did not pass reaches the registrar's office, which closes it with a written reason.
- Registrar’s office: only exceptions in the queue
- Academic leadership: progress before the deadline
- IT and DPO: integration, role-based access and audit
Three areas
See the product
The applicant area, the registrar’s queue and the leadership dashboard. Click each area to see the screen.
Click each area to see the screen
Applicant portal
Enrollment 2027/1
Only 1 document missing
- Right document
- Legible
- On time
All set
5 of 5 documents submitted and approved
Now it moves on to the student information system.
The list is built for your enrollment.The applicant sees only what is missing.
The scanner guides the photo.Only a sharp, legible photo goes through.
The AI checks it in seconds.No waiting days for the document check.
The documents arrive checked.The enrollment moves on to the student information system.
Illustrative animation, sample data.
Tap each area to see the screen
Where the applicant submits documents and tracks the request.
- Sees only what is missing: the list is built for their family.
- Takes photos with the scanner, which guides on the spot: move closer, move back, more light. Only a sharp photo goes through.
- The AI checks in seconds and approves what meets the criteria.
- If something needs to be resubmitted, they see the reason and the deadline, and what was already approved still counts.
Applicant portal
Enrollment 2027/1
Only 1 document missing
- Right document
- Legible
- On time
All set
5 of 5 documents submitted and approved
Now it moves on to the student information system.
The list is built for your enrollment.The applicant sees only what is missing.
The scanner guides the photo.Only a sharp, legible photo goes through.
The AI checks it in seconds.No waiting days for the document check.
The documents arrive checked.The enrollment moves on to the student information system.
Illustrative animation, sample data.
New enrollment and re-enrollment on the same path
Enrollment asks for the admission documents the institution defines. At re-enrollment, students update only what changed.
Enrollment
Re-enrollment
Students see last year’s list. Only what expired needs a new document.
- ID and CPFstill valid
- Proof of addressupdate
- Academic transcriptstill valid
- Proof of incomeupdate
- Photostill valid
Scholarship recipients go straight to enrollment
A student with an approved scholarship moves on to enrollment with the same login. They choose whether to reuse the documents they already sent.
In practice
The registrar’s office on enrollment day
The exceptions queue and automatic acceptance, on enrollment day.
Accepted automatically today
Meets the criteria · skips the queue
Registrar's office queue · exceptions only
Applicant 2215 · high school transcript
Confirmed enrollments
With who confirmed them and when
Rejecting an enrollment is always done by a person in the registrar's office, with a written reason.
Why VEX
Governance built into the product
Every decision on record
With author, time and source document.
Human review where judgment is needed
The AI recommends or organizes; a person decides.
Built on the principles of Brazil’s LGPD
Role-based access and only the data the process needs.
Frequently asked questions
Does the AI accept the enrollment on its own?
The AI automatically accepts the documents that meet the criteria. What doesn’t pass goes to the registrar’s office.
Does the AI reject an enrollment?
No. A rejection always comes from a person in the registrar’s office, with a written reason.
Do we need to replace our student information system?
No. The result flows into the system the institution already uses.